Coordinating a large event can be daunting and it helps to have all the information. Here’s a few of the frequently asked questions that we receive when we’re working with clients to develop an event medical plan for various events and venues.


Q: I have some EMT and nursing student friends that would like to volunteer to provide medical coverage at my event. Does this provide adequate coverage?

A: Volunteers are great, most will work for a free lunch and t-shirt, but we suggest having them staff a portion of your event that’s not related to life safety and doesn’t pose a liability risk.
Before staffing your medical team with volunteers, here’s a few questions to ask. Does your medically trained friend have the legal authority to treat patients independently? Does he have certified equipment, like a defibrillator? Does he carry general and professional liability insurance specifically for events like yours? When was the last time he provided emergency medical coverage to an event? It’s a lot of responsibility. Coordinating and supplying a volunteer medical response team can be time-consuming and expensive. That’s why we’re here.

ProEventMed staffs your events with paramedics that come fully equipped to deal with any medical emergency. Our medics carry advanced airway equipment, a wide variety of emergency medications and cardiac monitor defibrillators. In fact, it is the same equipment that’s required on a Paramedic ambulance. Our medics are specifically trained to act as advanced level first responders for on-site emergencies.


Q: What type of incidents do you normally see at my type of event?

A: Luckily, the majority of medical incidents that we see at most events are minor. We hand out a lot of Band-Aids and ice packs. However, any large gathering increases the risk of an emergent medical condition that requires a paramedic. Examples might include include a child with anaphylaxis from a bee sting, an unconscious hypoglycemic, an inadvertent overdose or a cardiac arrest. Our paramedics are equipped with the tools and experience to manage each of these emergencies rapidly and with professionalism.


Q: Can’t I just call 911 if something happens?

A: Of course you can, and for smaller events of less than 75 people, that’s a good plan. However, an EMS response may take upwards of 10 minutes before an ambulance crew reaches a critically ill or injured person. This response can take even longer if the incoming crew needs to navigate through a large event or festival.

Having a ProEventMed paramedic on scene at your event is like having the ambulance arrive at your door before you finished dialing 911!


Q: Do I need to have an ambulance stand by at my event?

A: Usually no. The majority of medical incidents at events are of the “treat and release” variety and transport to the hospital isn’t indicated or needed. Or, in the case of a minor injury, like a twisted ankle, a friend or family member will usually drive the patient to an urgent care clinic, saving money and time. Furthermore, in many locales, ambulance services are stretched very thin. Committing an dedicated ambulance and crew to your event is cost prohibitive because it takes that ambulance and crew out of the active 911 system. In some other cases, an ambulance service will volunteer to staff your event as a “PR” or public relations tool. If this is the case, be careful. The ambulance that is promised to “show up” for your event may suddenly have to leave for a 911 call, leaving your event without any medical coverage at all.

With ProEventMed you’re guaranteed paramedic coverage through the entirety of your event and if an emergent patient needs to be transported to the hospital, ProEventMed paramedics will provide emergency care, stabilize the patient and then transfer care to a local ambulance company for transport, remaining at your event to provide coverage until the conclusion.